Privacy Policy

Alumni Print
Website: www.alumniprint.co.uk
Email: sales@alumniprint.co.uk

Last updated: 19 June 2026

Alumni Print is committed to protecting your personal data and respecting your privacy.

This Privacy Policy explains how we collect, use, store and share your personal information when you visit our website, place an order, contact us or subscribe to our marketing communications.

This policy applies to www.alumniprint.co.uk and to personal data processed by Alumni Print.

1. Who We Are

Alumni Print is operated by James Parsonage.

For the purposes of data protection law, Alumni Print is the data controller responsible for your personal data.

Trading name: Alumni Print
Website: www.alumniprint.co.uk
Email: sales@alumniprint.co.uk

For any data protection enquiries, please contact us at sales@alumniprint.co.uk with the subject line Data Protection Enquiry.

2. Personal Data We Collect

We collect different types of personal data depending on how you interact with us.

2.1 When You Place an Order

When you place an order through our website, we may collect:

• your full name;

• billing address;

• delivery address;

• email address;

• telephone number;

• order details;

• payment confirmation details;

• transaction records;

• correspondence relating to your order.

Payment information is processed securely by our third-party payment provider. We do not store your full payment card details.

2.2 When You Contact Us

When you contact us by email, contact form or other communication method, we may collect:

• your name;

• email address;

• telephone number, if provided;

• the content of your message;

• any information you choose to provide.

2.3 When You Subscribe to Marketing

If you sign up to receive newsletters or marketing emails, we may collect:

• your name;

• email address;

• marketing preferences;

• date and time of subscription;

• consent records.

2.4 When You Visit Our Website

When you visit our website, we may collect certain technical and usage data, including:

• IP address;

• browser type and version;

• device type;

• operating system;

• pages visited;

• links clicked;

• time spent on the website;

• referral source.

This information may be collected through cookies and similar technologies. Please see section 9 below for more information.

3. How and Why We Use Your Personal Data

We only use your personal data where we have a lawful basis to do so.

PurposeType of DataLawful BasisTo process and fulfil your orderName, address, contact details, order detailsContractTo take payment and prevent fraudPayment confirmation, transaction details, technical dataContract and legitimate interestsTo arrange deliveryName, delivery address, contact detailsContractTo respond to enquiriesContact details and correspondenceLegitimate interestsTo send order updatesName, email address, order detailsContractTo send marketing emails where you have opted inName, email address, marketing preferencesConsentTo keep accounting and tax recordsOrder and transaction recordsLegal obligationTo improve our website and customer experienceTechnical and usage dataLegitimate interestsTo protect our website and businessTechnical data and transaction dataLegitimate interests

We do not use your personal data for automated decision-making that has legal or similarly significant effects on you.

4. Marketing Communications

We will only send you marketing emails where you have given us permission to do so.

You can unsubscribe from marketing communications at any time by:

• clicking the unsubscribe link in any marketing email; or

• contacting us at sales@alumniprint.co.uk.

Withdrawing marketing consent does not affect our ability to process your personal data for other lawful purposes, such as fulfilling an order or keeping legally required records.

We do not sell, rent or trade your personal data to third parties for their own marketing purposes.

5. Sharing Your Personal Data

We only share your personal data where necessary and where we have a lawful basis to do so.

We may share your data with:

• payment processors, to process payments securely;

• delivery and courier providers, to deliver your order;

• website hosting and ecommerce platform providers, to operate our website;

• email marketing providers, where you have opted into marketing;

• analytics providers, to understand website performance;

• professional advisers, such as accountants or legal advisers;

• HMRC, regulators, law enforcement or other authorities where required by law.

Third-party service providers are only permitted to process your personal data where necessary to provide their services to us and must take appropriate steps to protect it.

6. International Data Transfers

Some of our service providers may process personal data outside the United Kingdom.

Where personal data is transferred internationally, we will take steps to ensure that appropriate safeguards are in place. This may include using countries recognised as providing adequate protection, approved contractual safeguards, or other legally recognised transfer mechanisms.

7. How Long We Keep Your Data

We keep your personal data only for as long as necessary for the purposes set out in this policy, including to meet legal, accounting or reporting requirements.

Type of DataRetention PeriodOrder and customer recordsUp to 7 years from the date of purchaseAccounting and tax recordsUp to 7 years, where required for tax and accounting purposesMarketing subscriber dataUntil you unsubscribe or withdraw consentMarketing consent recordsAs long as necessary to demonstrate consentCustomer correspondenceUp to 6 years from the last interactionWebsite analytics dataUsually up to 26 months, depending on analytics settingsTechnical security logsAs long as reasonably necessary for security and fraud prevention

When your data is no longer required, it will be securely deleted, anonymised or otherwise disposed of.

8. Your Rights

Under data protection law, you have rights in relation to your personal data.

These may include:

• the right to access the personal data we hold about you;

• the right to request correction of inaccurate or incomplete data;

• the right to request deletion of your data in certain circumstances;

• the right to restrict how we process your data;

• the right to object to processing based on legitimate interests;

• the right to object to direct marketing at any time;

• the right to data portability in certain circumstances;

• the right to withdraw consent where processing is based on consent.

To exercise any of these rights, please contact us at sales@alumniprint.co.uk.

We may need to verify your identity before responding to your request. We will normally respond within one calendar month.

You also have the right to complain to the Information Commissioner’s Office if you are unhappy with how we handle your personal data. We would appreciate the opportunity to resolve any concern first, so please contact us in the first instance.

9. Cookies

Our website may use cookies and similar technologies.

Cookies are small files placed on your device that help our website function, improve performance and understand how visitors use the site.

We may use:

• strictly necessary cookies, which are required for the website to work properly;

• performance and analytics cookies, which help us understand how visitors use the website;

• functionality cookies, which remember choices you make;

• marketing cookies, which may be used to deliver relevant advertising or measure marketing performance.

Where required by law, we will ask for your consent before placing non-essential cookies on your device.

You can manage cookies through your browser settings or through any cookie consent tool available on our website. Disabling some cookies may affect how the website functions.

10. Data Security

We take appropriate technical and organisational measures to protect your personal data.

These may include:

• secure website connections;

• access controls;

• secure payment processing through third-party providers;

• limiting access to personal data to those who need it;

• regular review of data handling practices.

No method of transmission over the internet is completely secure, but we take reasonable steps to protect your information.

If a personal data breach occurs and we are required by law to notify you or the Information Commissioner’s Office, we will do so.

11. Children’s Privacy

Our website is not intended for children under the age of 18.

We do not knowingly collect personal data from children. If you believe that a child has provided us with personal data, please contact us at sales@alumniprint.co.uk and we will take appropriate steps to delete it.

12. Third-Party Links

Our website may contain links to third-party websites.

This Privacy Policy applies only to Alumni Print and www.alumniprint.co.uk. We are not responsible for the privacy practices, content or policies of third-party websites.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time.

Any changes will be posted on this page with an updated “Last updated” date. The version published on our website at any time will be the current version.

14. Contact Us

For questions, requests or concerns about this Privacy Policy or how we handle your personal data, please contact:

Alumni Print
Email: sales@alumniprint.co.uk
Website: www.alumniprint.co.uk
Subject line: Data Protection Enquiry